Collaboration between office and field operations

Office staff, project managers and field teams work with the same project information and can share updates without unnecessary media breaks.

In many jobs, information is lost not because the data does not exist, but because it is stored in different places.

Some information is in the office, some is in the service vehicle, while other details are kept in plans, notes, messages or individual files.

GeoSewerTrack provides a shared digital working basis for all of these areas.

One shared project status

The office, project management and field personnel work within the same GST instance using the same approved projects.

This means that a new version of the plan does not have to be distributed by email, messenger or another channel for every change.

Information added or changed within a project is available to appropriately authorised employees within the shared working environment.

This creates a central project status that all involved employees can access according to their permissions.

Preparation in the office

A project can be prepared before the actual field operation begins.

This can include, for example:

  • providing drawings,
  • reviewing relevant areas,
  • selecting the required layers,
  • approving employees for the project,
  • defining permissions,
  • preparing markings, and
  • storing additional information.

The field team therefore receives not just a file or a plan, but a prepared digital workspace.

Provide information where it is needed

Notes relating to a pipeline section or work area do not need to be managed separately from the actual plan.

Markings, labels, comments and other information can be stored directly in connection with the relevant drawing.

This preserves the spatial context.

An employee does not first have to determine which note from a separate list belongs to which area of a plan.

Working in the field

Approved employees can access the projects assigned to them and use the information stored there for their work.

Depending on their permissions, they can read existing information or add new content and edit existing details themselves.

Information generated during field work can therefore flow directly back into the shared project status.

Feedback without an additional media break

If a relevant area is identified during the work, a marking is added or existing information is changed, this can be documented within the project.

The feedback therefore does not first have to be recorded by hand and later transferred again into another system.

This reduces duplicate work and helps record information where it is created.

Different tasks, different permissions

Not every employee needs the same possibilities within a project.

GeoSewerTrack therefore supports different permissions for different areas of responsibility.

One employee may, for example, only be allowed to view information, while another may create additional markings or edit existing details.

Project managers or Staff users can in turn be given extended permissions.

This allows each employee to receive the functions actually required for their respective task.

Use changes for further processing

Information from the field can subsequently be used again by employees in the office or by other authorised participants.

This prevents the information flow from becoming one-way.

The office does not merely prepare data for the field. Field personnel can also contribute information back into the shared project status.

GeoSewerTrack therefore connects both working areas.

Less dependence on individual people

In many companies, a significant amount of practical knowledge is concentrated among individual experienced employees.

GeoSewerTrack can help record project-related information in a structured form within the respective working environment.

Relevant information therefore remains traceable for other authorised employees and does not have to be passed on exclusively by word of mouth.

One platform for everyone involved

GeoSewerTrack is not intended to treat the office and field operations as separate working worlds.

Both sides work on the same project, but they require different information and permissions.

That is exactly what the platform is designed for.

The office prepares.

The field team works with the information provided.

New findings flow back into the project.

All authorised participants work with one shared status.

This creates a continuous flow of information from the office to the place of operation and back again.